March 13, 2020 – Mechanics of Setting up Conference Call Meetings

Board Meeting – Conference Calls

Executive Session

1. Post Agenda and Note that Executive Session will be a Telephonic Meeting
2. Provide your normal call-in number and access code to Board Members. 
3. When you call in as the host, enter in the three items below:
   • Access Code (6 Digits)
   • Host Code (4 Digits)
   • Billing Code = Association Code (4 Digits) *Very Important!*

Regular Session

1. Post Agenda and Note that Regular Session will be a Telephonic Meeting.
   • Include Conference Call-In Number & Access Code on Agenda.
2. Use a different conference call line for Regular Session
   • (obtain secondary conference call code by contacting IT)  *Very Important!*
3. When you call in as the host, enter in the three items below:
   • Secondary Access Code (6 Digits)
   • Secondary Host Code (4 Digits)
   • Billing Code = Association Code (4 Digits) *Very Important!*

Notes

• As the host, dial “1*” during the conference to mute/unmute all callers
  • Individual callers can mute/unmute their own lines by dialing “4*”

• You can mute/unmute particular attendees through the web portal if you log in to https://www.conferencecalling.com/

• As a Manager, at most you should only need a total of two conference call access codes.

• Billing/Assoc. Code found on Mgmt. App